How to Use the Free Travel Itinerary & Budget Template

If you’re reading this, you’ve downloaded or you’re about to download the Detailed Travel Itinerary & Budget Template.  

This is the itinerary I used to plan my recent trip to New Zealand in addition to my upcoming trip to France & Amsterdam. One of my favourite past-times is creating budget itineraries for myself and friends – which is why I’m SO excited to share it with you today!

The purpose of this template is not to plan every moment of your holiday, but to help you generate a tentative roadmap and budget for your trip. This can include transportation, accommodation, and activities with the added bonus of a budgeting feature to ensure you’re not exceeding your budget!

But before you get to it, there are a few things I want to point out that might be of use to you when utilizing the template. Oh! And if you haven’t downloaded the template yet, you can do so below!

Thinking about planning a kick-ass solo adventure? Get your FREE Itinerary & Budget Template Here!


How to Use the FREE Travel Itinerary & Budget Template

1| SAVE AS

Before doing anything else, make sure you Save the Template as the name of the country you’re visiting or trip you’re going on. Ex. Europe 2018 Itinerary

2 | Open the ‘Template’ Sheet at the bottom of the page.

How to use the Travel Itinerary & Budget Template

This is how you’ll get to the fabulous Template!

3 | Enter your travel information & budget

How To Use the Travel Itinerary & Budget Template

Here you can enter your flight details & times, accommodation details, and any activities you’re interested in doing while you’re away. I’ve also added a column for the amount you hope to spend on food per day. Normally, if I’m totally unsure as to how much I’ll spend per day on food, I check out the Savvy Backpacker’s City Cost Guides. These guides are awesome because they include average daily food costs for budget and frugal backpacking! Unfortunately, the guides are limited to just European Destinations, but hey, it’s something!

In the notes section, I often add links for discounted prices on activities or accommodation’s I haven’t booked yet in this section.

4 | Adding additional days

How To Use the Travel Itinerary & Budget Template

First, right-click the entire row below the currency row as shown above and click ‘insert’ 4 times. 

How To Use the Travel Itinerary & Budget Template

Second, Highlight & Copy the 4 rows above that includes all the information from the previous date (ex. Day 4) and Paste them into the 4 new rows. The cells should automatically format for you.

Third, change dates and fill in the rows as per your schedule.

5 | Adding currencies

First, right-click the entire row below the currency row as shown in the step above and click ‘insert’ 1 time. 

How To Use the Travel Itinerary & Budget Template

Second, Highlight the new row and press the arrow next to the currency button to choose your selected currency.

How to use the Travel Itinerary & Budget Template

Third, to create a total for each separate currency at the bottom of your itinerary (see Example Sheet on Template for reference) click Sum in the top right corner.

How To Use the Travel Itinerary & Budget Template

Next, press the command key on your keyboard and individually select the boxes you want to total. Press Enter.

Don’t worry if you mess up and click the wrong box! If that happens, all you have to do is delete the row (ex. B29) from the SUM list as shown above!


Now you’re ready to start using your Travel Itinerary & Budget Template! Woohoo! Hopefully the above steps help you if you’re ever having any trouble using the template!

If in doubt, check the example template or contact me.